Protecting Your Meetings, Your Data, and Your Reputation
Zoom Bombing Prevention & Response Guidelines
What is Zoom Bombing?
Zoom bombing is the unwanted intrusion into a video conference by an uninvited individual or group, often disrupting the meeting with inappropriate content, harassment, or spam. This can cause reputational damage, derail productivity, and expose sensitive information.
Prevention Strategies
1. Control Meeting Access
Require registration: Use Zoom’s registration feature to ensure attendees are verified before joining.
Use meeting passwords: Share only with intended participants.
Enable the waiting room: Admit participants individually or in small groups.
Lock the meeting once all participants have joined.
2. Manage Screen Sharing & Permissions
Restrict screen sharing to the host/co-hosts only.
Disable file transfers unless absolutely necessary.
Mute participants on entry to prevent audio disruptions.
Assign co-hosts to help monitor and manage the meeting.
3. Limit Public Exposure
Avoid sharing meeting links on public websites or social media.
Use unique meeting IDs for external events—don’t reuse your personal meeting ID.
For large public webinars, use Zoom Webinar mode instead of regular meetings.
During the Meeting
Monitor participants: Remove any unknown or disruptive users immediately.
Pause screen sharing if something suspicious appears.
Disable chat or limit it to host-only during sensitive sessions.
Use Report to Zoom for abusive behavior.
If Zoom Bombing Occurs
Remove the intruder using the “Remove Participant” option.
Lock the meeting to prevent re-entry.
Document the incident: Take screenshots and note usernames for reporting.
Report to Zoom and your internal IT/security team.
Resume the meeting once the disruption has been contained.
After the Meeting
Review meeting security settings and adjust for future sessions.
Communicate with attendees to reassure them of next steps and prevention efforts.
Consider follow-up security training for all meeting hosts.
KaizenCX Recommendation: We advise clients to implement a default secure meeting template in Zoom with these best practices pre-configured, ensuring every meeting starts with maximum security.
